Templates that already know the rules.
Free Excel and Word templates for bookkeepers and small businesses: expense policies, mileage logs, expense reports, and chart-of-accounts files for Xero and QuickBooks. No signup.
Expense policy templates
A written policy that sets what staff can claim, the limits, and the approval flow. Tuned per country for per diem, FBT, and entertainment rules.
Mileage log templates
Pre-filled with the current statutory per-mile or per-kilometre rate so the claim totals itself.
United Kingdom
UK Mileage Log Template (Free Excel, 2026 HMRC Rates)
Australia
Australian Mileage Log Template (Free Excel, 2025-26 ATO Rate)
New Zealand
New Zealand Mileage Log Template (Free Excel, 2025-26 IRD Rates)
Canada
Canadian Mileage Log Template (Free Excel, 2026 CRA Rate)
Singapore
Singapore Mileage Log Template (Free Excel)
Expense report templates
A monthly claim sheet with the right VAT, GST, or HST column and terminology for each jurisdiction.
United Kingdom
UK Expense Report Template (Free Excel with VAT Column)
Australia
Australian Expense Report Template (Free Excel with GST Column)
New Zealand
New Zealand Expense Report Template (Free Excel with GST Column)
Canada
Canadian Expense Report Template (Free Excel with GST/HST Column)
Singapore
Singapore Expense Report Template (Free Excel with GST Column)
Chart of accounts templates
A starter chart of accounts, plus ready-to-import CSVs for Xero and QuickBooks Online.
United Kingdom
Tax codes preloaded · Xero + QuickBooks CSVsGeneral business
Agencies
Construction
Ecommerce
Hospitality
Nonprofits
Real estate
Australia
Tax codes preloaded · Xero + QuickBooks CSVsGeneral business
Agencies
Construction
Ecommerce
Hospitality
Nonprofits
Real estate
New Zealand
Tax codes preloaded · Xero + QuickBooks CSVsGeneral business
Agencies
Construction
Ecommerce
Hospitality
Nonprofits
Real estate
Singapore
Tax codes preloaded · Xero + QuickBooks CSVsGeneral business
Agencies
Construction
Ecommerce
Hospitality
Nonprofits
Real estate
Canada (Ontario)
Tax codes preloaded · Xero + QuickBooks CSVsGeneral business
Agencies
Construction
Ecommerce
Hospitality
Nonprofits
Real estate
Canada (Alberta)
Tax codes preloaded · Xero + QuickBooks CSVsGeneral business
Agencies
Construction
Ecommerce
Hospitality
Nonprofits
Real estate
Canada (British Columbia)
Tax codes preloaded · Xero + QuickBooks CSVsGeneral business
Agencies
Construction
Ecommerce
Hospitality
Nonprofits
Real estate
Canada (Quebec)
Tax codes preloaded · Xero + QuickBooks CSVsGeneral business
Agencies
Construction
Ecommerce
Hospitality
Nonprofits
Real estate
Checklists
Repeatable process checklists for the recurring bookkeeping jobs.
Logs
Simple running logs for petty cash and other day-to-day records.
Forms
Fill-in claim forms for employee reimbursements.
Cheat sheets
One-page references for retention periods and allowance rates.
All countries
Receipt Retention Cheat Sheet: UK, AU, NZ, CA, SG (Free Excel)
United Kingdom
UK Meal Allowance Cheat Sheet: HMRC Scale Rates (Free Excel)
United Kingdom
UK VAT Codes in QuickBooks: a Bookkeeper's Reference (Free CSV)
United Kingdom
UK Xero Tax Rates: Which Codes Are Valid on Which Accounts (Free)
Australia
Australian GST Codes in QuickBooks: a Bookkeeper's Reference (Free CSV)
Australia
Australian Xero GST Rates: Which Codes Are Valid on Which Accounts
Australia
Australian Travel Allowance Cheat Sheet: ATO Reasonable Amounts (Free Excel)
New Zealand
NZ GST Codes in QuickBooks: a Bookkeeper's Reference (Free CSV)
New Zealand
NZ Xero GST Rates: Which Codes Are Valid on Which Accounts (Free)
Canada
Alberta QuickBooks Sales Tax Codes: GST, Z, E Explained (Free)
Canada
Alberta Xero Tax Rates: The GST Pair and the 0% Rates You Add (Free)
Canada
BC QuickBooks Sales Tax Codes: GST/PST BC, GST BC, Z, E (Free)
Canada
BC Xero Tax Rates: The 12% Pair and the Five Rates You Add (Free)
Canada
Ontario QuickBooks Sales Tax Codes: HST ON, Z, E, Out of Scope (Free)
Canada
Ontario Xero Tax Rates: What Ships, What You Add, Where Each Applies (Free)
Canada
Quebec QuickBooks Sales Tax Codes: GST/QST QC, GST, QST QC (Free)
Canada
Quebec Xero Tax Rates: GST/QST Pair and Custom Rates (Free)
Singapore
Singapore GST Codes in QuickBooks: a Bookkeeper's Reference (Free CSV)
Singapore
Singapore Xero GST Rates: Which Codes Apply to Which Accounts (Free)
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Other catalogs on the site
Guides
Long-form deep dives on VAT, GST, HST, BAS, MTD and the software stack.
Tax calculators
Free UK VAT, AU GST, NZ GST, CA HST, SG GST calculators. No signup.
Accounting glossary
Plain-language definitions with country-specific notes.
Integrations
Two-way Xero and QuickBooks Online today. Sage, MYOB, FreeAgent, Reckon on the roadmap.
How-to library
Step-by-step instructions for claiming, recording, and reconciling common transactions.
Alternatives
Side-by-side comparisons against Hubdoc, Dext, and AutoEntry.