A compliance engine your juniors do not have to babysit.

Legacy tools use template-based OCR: you define the extraction rules per vendor, and the automation stops working the moment a vendor changes its receipt format. ExpenseFlow uses Claude Sonnet 4.6 vision AI, which reads the receipt the way a human bookkeeper would and applies the right tax code per line. We charge per client file, not per user seat, so margins stay predictable as your practice grows.

Xero and QuickBooks Online are live today with two-way continuous sync. Sage, MYOB, FreeAgent and Reckon are on the integrations roadmap and prioritised by practice demand. CSV export is available for any other platform.

They never log in. They forward receipt emails to their dedicated capture address, or snap a photo on mobile and send it through. If a client can send a text message, they can use ExpenseFlow.

You review every captured transaction before it posts to Xero or QuickBooks Online. When you correct something, the AI learns and does not repeat the mistake. After 2 to 3 weeks of use on a client, accuracy improves noticeably because the model is now trained on that client's specific suppliers and chart of accounts.

It is the average of three components recorded per document: OCR accuracy (we read the receipt correctly), GL code accuracy (we mapped to the right account in the client's chart of accounts), and tax code accuracy (we applied the correct GST or VAT treatment per line). Low-confidence captures land in your review queue with the source document alongside the extraction; they never sync silently to Xero or QuickBooks Online.

Yes. Tax-rule coverage targets Australia, New Zealand, the United Kingdom, Singapore and Canada. The AI applies the correct local treatment per line: UK VAT (standard, reduced, zero-rated, exempt, out-of-scope, reverse charge), AU and NZ GST, Canadian GST / HST / PST stack, Singapore GST. Subscriptions are billed in USD across every jurisdiction; receipt capture and accounting-platform sync still run in local currency.

It handles it. Statutory caps (the 50% entertainment limit in Canada and New Zealand) are auto-split per line into a claimable and a non-claimable half with the correct tax code and account, and the split is recorded in the audit trail and expanded on Xero sync. For variable cases like a work vehicle or phone, you configure a fixed business-use percentage per account or category and the platform applies it consistently. It applies the rule; it never invents the percentage, and you approve before it posts.

Yes. There are distinct roles for owners, finance admins, managers, employees and external bookkeepers, with approvals gated per row. Separation of duties is enforced (a bookkeeper cannot approve their own work), reporting lines can map many employees to many managers, and your firm gets firm-to-client assignment with unlimited seats. Junior staff and client submitters are unlimited at no extra cost.

A library of compliance checks runs on every capture: missing or invalid tax codes, tax codes outside the client's legal set, cross-border versus domestic mismatches, Canadian province mismatches, whether a valid tax invoice is required, registration-number capture, UK construction reverse charge, and Singapore blocked input tax on motor cars. It also flags likely duplicates on both sides of the pair. All advisory, surfaced in your review queue, never gating silently.