8 Founding Partner Spots Left • Lock in 25% off forever • Compatible with Xero & QuickBooks
The First Expense Tool That Doesn't Need Babysitting.
Legacy OCR tools like Dext require you to verify every receipt AND manually review tax treatment. ExpenseFlow's AI is accurate enough to auto-publish with correct GST/VAT—giving you back 15 hours of billable time per week.
Only 8 spots left — Lock in 25% off per-client pricing forever
Your Clients
5 active practices
Why "Rules & Templates" are Obsolete
You already know your current tool requires constant babysitting. Here's why that will never change.
Dext and Hubdoc were built before AI. They'll add "AI features" to their marketing, but the core engine is still rules-based OCR. That's not a product limitation—it's a business model. They need you to keep checking, because if you didn't, you'd realize you're overpaying for 2015 technology.
Your Clients Will Actually Use It.
The best expense system in the world is worthless if clients don't submit receipts. We've eliminated every friction point.
The "Magic Email"
Each client gets a unique forwarding email. They forward receipts from their inbox—no app, no login, no training.
acme-a1b2c@parse.expenseflow.ai The "Messy Shoebox"
Client sends 47 photos in one email? Blurry? Crumpled? Sideways? We sort, orient, and extract every one. No judgment.
The "Nudge Bot"
Client hasn't submitted in 7 days? They get a friendly reminder—from you, automatically. No more chasing. No awkward emails.
Your clients aren't lazy. They're busy. Make submission effortless, and they'll do it. ExpenseFlow is designed for the clients you have—not the clients you wish you had.
Increase Your Margins. Scale Without Hiring.
Let's do the math on what ExpenseFlow actually means for your bottom line.
Your Bookkeeping Practice ROI
Based on 10 clients, $75/hour billable rate
1 Time Saved Per Client
2 Annual Impact (10 Clients)
The Real Opportunity
Those 175 extra billable hours per month aren't just margin—they're growth capacity. Take on 3-4 more clients without hiring. Or keep your current book and finally have time for advisory work. This is how solo bookkeepers break $200K.
Generic Rules? That's So 2020.
Our AI learns YOUR preferences—not generic rules. Every correction you make trains YOUR model.
Week 1
You recategorize Uber as "Travel" (not "Transport")
Week 2
AI suggests "Travel" for all ride-shares automatically
Week 4+
95%+ accuracy on YOUR categorization style
Emma's ExpenseFlow categorizes differently than James's—because you work differently.
That's the point.
Your Firm's Command Center.
Stop juggling passwords and Incognito tabs. Switch between client files in one click with a dashboard designed specifically for high-volume firms.
The "Morning Coffee" Dashboard
See the status of every client on one screen. Instantly spot who has outstanding queries or missing receipts without entering their specific file.
Zero-Friction Context Switching
Jump from 'Client A' to 'Client B' instantly. No logging out. No 2FA fatigue. Just pure speed.
Granular Staff Permissions
Let your junior staff handle the data extraction, while you control the final review and sync. Keep sensitive client data secure with role-based access.
We Don't Just "Dump" Data. We Respect Your Ledger.
Two-way sync that maps perfectly to your existing Chart of Accounts. No duplicates. No generic buckets. No cleaning up the mess later.
Live Chart of Accounts
We pull your specific GL codes and Tax Rates from Xero/QBO instantly. No manual mapping required.
The "Lock" Feature
Once a period is closed in your accounting software, ExpenseFlow respects the lock date. We never overwrite closed books.
One-Click Reconciliation
We attach the source document (PDF/Image) directly to the transaction in Xero/QBO. Audit-proof compliance.
Stop Fighting Receipts. Start Growing Your Practice.
When expense processing takes minutes instead of hours, you can finally focus on what matters.
Scale Without Hiring
Onboard 5 new clients next month without adding a single junior staff member. ExpenseFlow absorbs the volume.
Tax Compliance Handled
GST/VAT applied correctly across 6 jurisdictions. Tax registrations validated automatically. BAS-ready from day one.
The "No-Stress" Close
End the "Month-End Madness." Because data is processed in real-time, the books are practically closed before the month ends.
Spend less time on data entry, more time on client relationships.
ExpenseFlow gives you the capacity to grow.
Your Clients Are Global. Your Expense Tool Should Be Too.
One platform. All tax jurisdictions. No add-ons. No extra fees.
Australia
10% GST
- ABN Validation
- $82.50 ABN Rule
New Zealand
15% GST
- NZBN Lookup
- GST Inclusive Pricing
United Kingdom
0/5/20% VAT
- HMRC VAT Check
- Multi-Rate Support
Singapore
9% GST
- UEN Support
- SGD Currency
Canada
HST/GST/PST
- CRA GST/HST Check
- All 13 Provinces
United States
Sales Tax
- Virginia Sales Tax
- USD Currency
All jurisdictions included in every plan. No per-country add-ons.
Pricing Built for Your Margins. Not Your Headcount.
Per client file. Not per user. Your client hires 5 employees? Your bill stays the same.
The Founding Partner Pass
Apply this pass to any tier above to lock in your wholesale rate
Lifetime discount on all volume tiers
Stop paying for employee seats. Add unlimited team members.
Your entire team pays $0. Only client files are billed.
We move your first 5 clients for you. Vendor rules, history, everything.
No annual lock-in. No cancellation fees. Export all data with one click.
Compare to Dext/Expensify
20-client firm saves ~$425/month
vs. Legacy Per-User Tools
$5,100/yr
The Calculation:
20 Clients × 4 Employees (avg) × $10/user = $800/mo
20 Clients × Unlimited Users × $18.75 = $375/mo
Total Monthly Savings: $425
We Don't Want 1,000 Users. We Want 10 Partners.
Most software companies launch and ignore you. We're doing the opposite.
We're capping our Q1 cohort at 10 firms so our engineering team can build exactly what you need. You're not just buying software—you're getting a dedicated engineering team to automate your specific workflow.
Once these 10 spots are filled, the "Founding Partner" discount and roadmap access will be closed forever.
Common Questions From Bookkeepers
The real questions you're thinking (especially about switching)
Do I have to manually move my clients from Dext?
No. As a Founding Partner, we do the heavy lifting. Our concierge team will migrate your vendor rules and history for your first 5 clients. You just hand us the keys; we handle the move.
My clients are bad at tech. Will they struggle?
They don't need to log in. They just forward emails to their dedicated address or snap a photo. If they can send a text message, they can use ExpenseFlow.
What happens if you raise prices later?
You're Price-Locked for life. As a Founding Member, your $15/client rate is grandfathered forever, even when our public price goes up to $30+.
What if the AI categorizes something wrong?
You review all expenses before they sync to QuickBooks/Xero. When you correct something, the AI learns and won't make that mistake again. After 2-3 weeks, accuracy improves significantly because it's trained on your specific clients.
What accounting platforms do you integrate with?
QuickBooks Online and Xero at launch, with FreshBooks and Wave in the pipeline. You can also export to CSV for any other platform. Founding members get priority on requesting integrations.
How is this different from Dext/Hubdoc?
Legacy tools use template-based OCR (you define extraction rules). We use Claude Sonnet 4.5 (AI that actually understands context). No templates to configure. Plus, we charge per client file—not per user seat—so your margins stay predictable.
Wholesale Pricing. Enterprise Power.
Stop micromanaging subscription tiers. We pool your document limits across your entire firm, so your low-volume clients cover your high-volume ones.
Starter
1-10 clients
$29 (25% founding discount)
Professional
11-30 clients
$25 (25% founding discount)
Practice
31+ clients
$19 (25% founding discount)
How Pooling Works
If Client A sends 500 receipts and Client B sends 10 receipts, you pay zero overage fees because they share the same bucket. No wasted capacity. Your low-volume clients subsidize your high-volume ones.
How Billing Works
Monthly Bill Formula:
per_client_rate × number_of_active_clients = monthly_bill
Example 1: Simple Calculation
• You have 15 clients → Professional tier ($18.75/client)
• Monthly cost: 15 × $18.75 = $281.25
• Document pool: 4,500 docs/month (15 clients × 300 docs)
• Pool is shared across all clients—use documents however you need
Example 2: Adding Clients (Auto-Tier Adjustment)
• Current: 8 clients at $21.75/client (Starter tier) = $174/mo
• Add 10 new clients → Total becomes 18 clients
• Automatically moves to Professional tier ($18.75/client)
• Next full cycle: 18 × $18.75 = $337.50
→ Your per-client cost goes DOWN as you grow!
Example 3: Mid-Cycle Client Addition
• Add 5 clients with 21 days remaining in 31-day cycle
• Pro-rated charge: (21 ÷ 31) × $21.75 × 5 = $73.63
• Document pool increase: 1,016 docs (available immediately)
→ Only pay for the days you use
Pooled Documents: Maximum Flexibility
What it means: All your clients share one document pool.
• Client A uses 500 docs, Client B uses 100 docs, Client C uses 50 docs
• Total pool for 3 clients: 900 docs/month (3 × 300)
• Used: 650 docs → Still have 250 docs left for other clients
→ No stress about individual client limits. Use documents where you need them.
What If You Go Over?
• We notify you at 80% usage and 100% usage
• Overage rates: $0.085/doc (Starter), $0.065/doc (Professional), $0.04/doc (Practice)
• Or upgrade your plan to get more documents at a better rate
💡 Founding member pricing is locked in for life.
Cancel anytime, return later, and your founding price is still there.
Join the waitlist to secure your founding member discount
The Founding Partner Program
We're looking for 10 bookkeepers to help shape the future of expense management. In exchange, you get exclusive benefits—forever.
This certificate entitles the holder to the following benefits:
25% Off Forever
Locked-in pricing that never increases—even if you pause and come back later.
Direct Slack Access
Private channel with the founding team. Your feedback shapes the product.
Logo on Website
Featured as a founding partner on our public case studies page.
Priority Onboarding
Concierge setup with 1-on-1 training and white-glove migration support.
No credit card required • 30-second application • You'll hear back within 48 hours
What happens next: We'll review your application and reach out with onboarding details. Founding Partner benefits are locked in at signup and never expire.