Get receipts off your desk and the tax back in your pocket.
Snap or forward a receipt and ExpenseFlow sorts it, applies your country's GST or VAT rules, and asks for your OK. You claim what you are owed, you never pay the same invoice twice, and your accountant gets clean books with every receipt attached.
Free plan for light use. Paid plans cover your whole team, with no per-user fees.
Do you need this? You probably do if...
- Receipts live in your wallet, your car and your inbox.
- You are never sure what you can claim GST or VAT on.
- Staff pay for things and you reimburse from blurry photos.
- Your bookkeeper bills you for time spent sorting receipts.
- You have paid a supplier twice, or forgot a credit they owed you.
- Tax time means a weekend of catching up.
Where the money comes back.
An expense tool is not another bill. It stops three quiet leaks that most small businesses never notice.
A lost receipt is a credit you never get.
If you are registered for GST, that A$10 is usually yours to claim, but only with the receipt. Every receipt is captured and the claimable amount worked out per line.
Returned the goods? Pay less.
A supplier’s credit note is matched to the bill it corrects and applied in your books, so it comes off what you pay. How credit notes work
The same bill, emailed twice.
Both copies are flagged before either is approved, so it is not paid or claimed twice.
How it fits into your week.
Snap or forward it
A photo, an email forward or a file from Google Drive. Staff do the same for what they spend.
It is sorted and checked
Supplier, amount, account and the tax you can claim, with anything unusual flagged.
You tap approve
Or a manager does, for their team. Staff never approve their own spending.
It is in your books
In Xero or QuickBooks with the receipt attached. Nothing to retype at tax time.
Your team is set up the moment they hit forward.
Give everyone one company address. When Jane forwards an Uber receipt from Jane’s own email, it lands under Jane’s name, coded, and waits for the right manager. No app to install, no logins to remember, nothing to upload.
Prefer photos? Snap a stack of receipts one after another on your phone before they fade.
Know where the money is going, as it goes.
Not at the end of the quarter. Your dashboard updates as documents arrive: what is waiting for approval, what has been approved, what you owe suppliers after credits, and where the spending is going. Managers see their team; staff see their own.
Only see the spending you care about.
Rules work on amount, category, supplier, currency or person. Staff never approve their own spending.
Any language, any currency.
A receipt from a noodle shop in Ho Chi Minh City or a supplier in Shenzhen reads as cleanly as one from down the road. It keeps its currency and syncs with the exchange rate for that day.
Coming soon: every line translated into your language Pay your team backCombine an employee’s approved expenses into one bill, so reimbursing them is one payment, not ten.
Know who spent what, and who said yes.
Give staff, managers and finance their own roles. Managers approve their team’s spending, and every approval is on record. Adding people costs nothing extra.
Hand over clean books, not a shoebox.
Your bookkeeper or accountant reviews and syncs from their own practice view, so less of what you pay them goes on sorting receipts. No bookkeeper? You can run it yourself.
Start free. Pay when it is earning its keep.
Free
$0Up to 20 document tokens a month, with Xero or QuickBooks sync and one accountant seat.
Starter
Unlimited team members. Founding customers get 30% off for good.
What a document token is
You pay for work done, not for logins. You are told at 80% of your allowance, and processing never stops if you go over.
Questions from business owners
I already have Xero or QuickBooks. Why add this?
Xero and QuickBooks keep your books. ExpenseFlow does the work of getting receipts and bills into them correctly: reading them, coding each line, applying the tax rules, catching duplicates and credits, and getting the right approval first.
I am not good with accounting. Will I get it wrong?
You do not have to know the rules. Each line comes with the account, the tax treatment and the reason. If something looks unusual, it is flagged before anything reaches your books.
Do I need a bookkeeper?
No. Plenty of owners run it themselves. If you have a bookkeeper, they can review and sync for you from their practice view.
Which countries?
Australia, New Zealand, the UK, Singapore and Canada, each with its own GST, VAT or HST rules. Receipts from anywhere else are read too and keep their original currency. The subscription is billed in USD in every country.
Do I really get unlimited users for $29?
Yes, and with the 30% founding discount it is currently $20.30 a month. Whether your team has 5 or 50 people submitting receipts, Starter stays the same flat price. You pay for processing volume (document tokens), not logins.
What happens if my team goes over the document allowance?
You are told at 80% of the included allowance. After 100%, a small per-token overage applies, in cents, not dollars. You can move to a bigger plan at any time to lower the rate. Processing never stops.
Does it handle the partly claimable stuff like entertainment or a work vehicle?
Yes. Where a statutory cap applies (entertainment is limited to 50% in Canada and New Zealand), the line is split into a claimable and a non-claimable half automatically. For a vehicle or a phone, you set the business-use percentage once and it is applied the same way every time. You approve before anything posts.
Is there a free plan?
Yes. The free plan includes 20 document tokens a month, Xero or QuickBooks Online sync, phone and email capture, and one accountant seat. No credit card required.
Keep exploring
Business owner pricing
Free plan and three paid plans. Unlimited team members on every paid plan.
Credit notes
Supplier credits matched to the bill they correct and posted already applied.
All features
Every outcome, for the owner and for the bookkeeper.
Tax calculators
Free UK VAT, AU GST, NZ GST, CA HST, SG GST calculators. No signup.
Accounting glossary
Plain-language definitions with country-specific notes.
Guides
Deep dives on VAT, GST and HST rules, MTD, BAS and the software stack.
Clear the pile this week.
Start free, forward the receipts sitting in your inbox, and see what is claimable.
Start free