Expense management with the controls and compliance your accountant expects.

Yes. Whether your team has 5 or 50 submitters, the Starter tier stays $39/month. The platform charges for processing volume (document tokens), not login seats. Add the whole team on day one with no per-user surcharge.

Tax-rule coverage targets Australia, New Zealand, the UK, Singapore and Canada. The AI applies the correct local treatment per line (AU and NZ GST, UK VAT, Canadian GST / HST / PST, Singapore GST) and syncs in the local currency. The subscription is billed in USD across every country, so the rate card is the same wherever you are.

No. The free tier and the Growth plan are designed for founders to manage themselves. If you do work with an accountant, the platform gives them one-click access to your live ledger so you do not have to export anything by hand. Most founders run themselves for a quarter, then hand the live view to their bookkeeper at tax time.

Categorisations learn over time. When you correct something, the AI remembers and applies the same rule going forward, scoped to your business. After two or three weeks of use, the categorisation matches how your bookkeeper would code things without further intervention.

Our target is 95% average accuracy, measured as the mean of three components per document: OCR (did we read the receipt correctly), GL code (did we pick the right account), and tax code (did we apply the right GST or VAT treatment per line). Low-confidence captures are surfaced for human review with the original receipt alongside the extraction, so you never get silent mistakes posting to Xero or QuickBooks Online.

You are notified at 80% of the included pool. After 100%, a small per-document overage applies in cents, not dollars. You can also upgrade to a higher tier any time to lower the per-document rate. Document processing never stops, regardless of overage state.

Yes. You can give people distinct roles (owner, finance admin, manager, employee) and gate approvals per row, so a manager signs off their team's spend and nothing posts to your books without the right approver. It is built for a growing team, not a single shared login, and adding people never costs extra per seat.

Yes. Where a statutory cap applies (entertainment is limited to 50% in Canada and New Zealand), ExpenseFlow splits the line into a claimable and a non-claimable half automatically and records it. For things like a vehicle or phone, you set the business-use percentage once and it is applied consistently. You approve before anything posts, so your accountant sees clean, correctly split figures.

Yes. The Bootstrapper plan is free forever for up to 20 document tokens per month, including AI categorisation, mobile and email capture, one accountant seat, and CSV / Xero / QuickBooks Online export.